Cover image for Family child care : contracts and policies
Title:
Family child care : contracts and policies
ISBN:
9781605546506
Personal Author:
Edition:
Fourth edition.
Publication Information:
St. Paul, MN : Redleaf Press, 2018.

©2018
Physical Description:
ix, 174 pages : forms ; 23 cm.
Contents:
Machine generated contents note: pt. I Establishing Businesslike Relationships -- ch. One Being Businesslike in a Caring Profession -- Learning to Balance Caring and Business -- Do Your Clients Respect Your Business? -- You Set the Rules for Your Business -- What Are Contracts and Policies? -- Tools for Writing Your Agreements -- Contracts Are the Basis of Business Relationships -- ch. Two Practicing Good Communication -- Keep Careful Records -- Make a Habit of Communicating Regularly -- Use Tools to Improve Communication -- Record Problems as They Arise -- Use a Written Contract and Policies -- pt. II Writing Your Contract -- ch. Three What Should Be in Your Contract? -- Key Elements of Your Contract -- Sample Contracts in Appendix A -- Include a Trial Period in Your Contract -- Avoid Contradictions in Your Contract -- State That Your Contract Will Be Enforced -- Subsidy Programs Have Their Own Rules -- Do You Need to Copyright Your Agreements? -- ch. Four Key Elements of Your Contract -- Names of the Parties to the Contract -- Hours of Operation -- Terms of Payment -- Termination Procedure -- Signatures of the Parties to the Contract -- ch. Five Terms of Payment -- Setting Your Rates -- Raising Your Rates -- Require Payment in Advance -- Payment Due Date -- Late Payment Fees -- Early Drop-off and Late Pickup Fees -- Holidays, Vacations, and Absences -- Holding Fees -- Other Fees -- pt. III Writing Your Policies -- ch. Six What Should Be in Your Policies? -- Key Elements of Your Policies -- Sample Policy Handbook in Appendix B -- Discuss Your Policies with Your Clients -- Should Your Clients Sign Your Policies? -- ch. Seven You and Your Client -- Provider Information -- Client Responsibilities -- ch. Eight Caring for the Children -- Your Child Care Program -- Your Illness, Health, and Safety Policies -- Your Policies for Transporting Children -- pt. IV Making Your Contract and Policies Work -- ch. Nine Before You Sign the Contract -- Assess the Initial Contact -- Conduct an Interview -- Review Your Contract and Policies -- Check the Client's References -- Decide Whether to Enroll the Child -- Complete a Trial Period -- Sign the Contract -- ch. Ten Making Changes and Exceptions to Your Rules -- Changing Your Contract and Policies -- Raising Your Rates -- Negotiating Exceptions to Your Contract and Policies -- ch. Eleven Enforcing Your Contract and Policies -- Take Your Agreements Seriously -- What Are the Consequences? -- What If Clients Leave Your Program? -- Three Choices -- ch. Twelve Terminating a Contract -- When the Client Wants to End the Contract -- When You Want to End the Contract -- Steps for Terminating a Contract -- Use a Termination Notice -- Payment Issues during Termination -- Handle the Notice Period Professionally -- How Much Notice Should You Give When You Close Your Business? -- ch. Thirteen Taking a Client to Court -- Try to Resolve the Problem First -- Taking Your Case to Court -- How Will the Judge Decide? -- Hiring a Lawyer -- Final Words -- Appendixes -- Appendix A Sample Contracts -- Sample Contract 1 Basic Contract -- Sample Contract 2 Child Care Agreement Form -- Sample Contract 3 Fully Customized Contract -- Appendix B Sample Policy Handbook.
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Book 362.712 Copel 2018
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Book 362.712 Copel 2018
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Book 362.712 Copel 2018
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Summary

Summary

Family Child Care Contracts & Policies , Fourth Edition offers the most up-to-date tools for family child care providers to establish and enforce contracts and policies. Topics include how to establish good business relationships with parents, what to look for before signing contracts with parents, what information is vital to include in contracts and policies, how to prevent conflicts with parents over contracts and policies, when and how to end a contract.

Updates to the new fourth edition include offering and charging for part-time care and extended care, rates and policies for child care during the summer months, expanded advice on charging for vacation time, how to handle parent objections to paying for care when a child stays home, information on bad-weather policies, caring for children who aren't immunized, expanded advice for how enforce polices that previously weren't enforced, and more!


Author Notes

Tom Copeland, JD, is a renowned tax and child care business specialist. A licensed attorney, he trains thousands of family child care providers and trainers each year on business issues, including record keeping, taxes, marketing, contracts, and legal issues. Tom is also the author of many books and resources for family child care providers. Currently, he is a consultant for the National Association for Family Child Care (NAFCC). He has been granted the Friends of NAFCC Award and the Child Care Advocate of the Year award from the Minnesota Licensed Family Child Care Association. Tom can be reached at TomCopelandBlog.com.


Table of Contents

Acknowledgmentsp. ix
Part I Establishing Businesslike Relationships
Chapter 1 Being Businesslike in a Caring Professionp. 3
Learning to Balance Caring and Businessp. 3
Do Your Clients Respect Your Business?p. 5
You Set the Rules for Your Businessp. 6
What Are Contracts and Policies?p. 6
Tools for Writing Your Agreementsp. 7
Contracts Are the Basis of Business Relationshipsp. 8
Chapter 2 Practicing Good Communicationp. 11
Keep Careful Recordsp. 12
Make a Habit of Communicating Regularlyp. 13
Use Tools to Improve Communicationp. 17
Record Problems as They Arisep. 19
Use a Written Contract and Policiesp. 20
Part II Writing Your Contract
Chapter 3 What Should Be in Your Contract?p. 27
The Key Elements of Your Contractp. 28
The Sample Contracts in Appendix Ap. 29
Include a Trial Period in Your Contractp. 30
Avoid Contradictions in Your Contractp. 31
State That Your Contract Will Be Enforcedp. 31
Subsidy Programs Have Their Own Rulesp. 32
Do You Need to Copyright Your Agreements?p. 33
Chapter 4 The Key Elements of Your Contractp. 35
The Names of the Parties to the Contractp. 35
Hours of Operationp. 37
Terms of Paymentp. 41
Termination Procedurep. 41
The Signatures of the Parties to the Contractp. 45
Chapter 5 Terms of Paymentp. 49
Setting Your Ratesp. 49
Raising Your Ratesp. 53
Require Payment in Advancep. 53
Payment Due Datep. 57
Late Payment Feesp. 58
Early Drop-off and Late Pickup Feesp. 58
Holidays, Vacations, and Absencesp. 60
Holding Feesp. 66
Other Feesp. 68
Part III Writing Your Policies
Chapter 6 What Should Be in Your Policies?p. 75
The Key Elements of Your Policiesp. 76
The Sample Policy Handbook in Appendix Bp. 77
Discuss Your Policies with Your Clientsp. 77
Should Your Clients Sign Your Policies?p. 78
Chapter 7 You and Your Clientp. 81
Provider Informationp. 81
Client Responsibilitiesp. 85
Chapter 8 Caring for the Childrenp. 89
Your Child Care Programp. 89
Your Illness, Health, and Safety Policiesp. 95
Your Policies for Transporting Childrenp. 99
Part IV Making Your Contract and Policies Work
Chapter 9 Before You Sign the Contractp. 107
Assess the Initial Contactp. 108
Conduct an Interviewp. 108
Review Your Contract and Policiesp. 111
Check the Client's Referencesp. 111
Decide Whether to Enroll the Childp. 113
Complete a Trial Periodp. 116
Sign the Contractp. 116
Chapter 10 Making Changes and Exceptions to Your Rulesp. 117
Changing Your Contract and Policiesp. 117
Raising Your Ratesp. 119
Negotiating Exceptions to Your Contract and Policiesp. 121
Chapter 11 Enforcing Your Contract and Policiesp. 127
Take Your Agreements Seriouslyp. 127
What Are the Consequences?p. 129
What If Clients Leave Your Program?p. 132
The Three Choicesp. 132
Chapter 12 Terminating a Contractp. 137
When the Client Wants to End the Contractp. 137
When You Want to End the Contractp. 139
Steps for Terminating a Contractp. 141
Use a Termination Noticep. 143
Payment Issues during Terminationp. 144
Handle the Notice Period Professionallyp. 145
How Much Notice Should You Give When You Close Your Business?p. 145
Chapter 13 Taking a Client to Courtp. 147
Try to Resolve the Problem Firstp. 148
Taking Your Case to Courtp. 150
How Will the Judge Decide?p. 153
Hiring a Lawyerp. 154
Final Wordsp. 157
Appendixes
Appendix A Sample Contractsp. 159
Sample Contract 1 Basic Contractp. 160
Sample Contract 2 Child Care Agreement Formp. 161
Sample Contract 3 Fully Customized Contractp. 163
Appendix B Sample Policy Handbookp. 167
Child Care Policy Handbookp. 168